Privacy and Cookie Policy

1. General 

Sharebox AS (“We,” “us” or “our”) values the privacy of our users (“user” or “you”) and the importance of safeguarding your data. This Privacy and Cookie Policy is meant to help you understand what information we may collect about you and how we use, share, disclose, or otherwise process that personal information. It also provides information about your data protection rights and explains how cookies are used on our websites. 

Our Commitment: 

Sharebox AS is committed to processing data in accordance with its responsibilities under the GDPR and the Norwegian Laws and Regulations. Article 5 of the GDPR requires that personal data shall be: 

1. processed lawfully, fairly and in a transparent manner in relation to the data subject (‘lawfulness, fairness and transparency’); 
2. collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes (‘purpose limitation’); 
3. adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed (‘data minimisation’); 
4. accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay (‘accuracy’); 
5. kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organizational measures required by this Regulation in order to safeguard the rights and freedoms of the data subject (‘storage limitation’); 
6. processed in a manner that ensures appropriate security of the personal data, including protection against unauthorized or unlawful processing and against accidental loss, destruction, or damage, using appropriate technical or organizational measures (‘integrity and confidentiality’). 

We clarify that our company works with third countries outside of the EU, where laws and regulations may differ; however, Sharebox assures our users that we will never rent, sell, share, or otherwise distribute your personal data to third parties. 

2. Data We Collect 

Data Controllers and Contracting Parties. 

We clarify that the Sharebox entity is acting as the data controller and contracting party for the data of our Sharebox members and visitors.  

Data controller refers to the entity (either a person, company, or organization) that determines the purposes and means of processing personal data. The data controller decides why and how personal data should be processed. 

Contracting party refers to any individual or entity that enters into a legally binding contract. A contract typically involves two or more parties who agree to certain obligations and rights that are enforceable under the law.

Data You Provide to Us 

We only collect data you voluntarily provide us on our website and through the platform. You are not obligated to provide us with personal data beyond the limited data we need to register your account or to make payments if you purchase services from us. You are not required to provide “personal sensitive data” to use our services. Please note that this privacy policy is focused on the information that we collect when you use our website and platform. 

“Personal information” means all information relating to you as an individual, including both provided personal information and automatically obtained personal information. 

Personal information we may collect when you use our website and platform:

• Name and email address (mandatory). 
• Your Postal address and mobile number. 
• Your Purchase Activity.  
• Information about your customer relationship, such as order information, payment information/purchase history, and inquiries to our customer service.  

Note that we may use a third-party payment service to process payments made through the Services. If you wish to make a payment through the Services, your personal information will be collected by such third party and not by us and will be subject to the third party’s privacy policy, rather than this privacy policy. We have no control over and are not responsible for third parties’ collection, use, storage, transfer, or disclosure of your personal data. 

3. How We Use Your Data 

Sharebox uses the data we collect to provide you with rich, interactive experiences. We use data to: 

• Provide our products, which includes updating, securing, and troubleshooting, as well as providing support. It also includes sharing data when it is required to provide the service or carry out the transactions you request. 
• Improve and develop our products. 
• Personalize our products and make recommendations. 

4. Who do we Share your Information with

We may share your personal information with our business partners and other group companies, such as our logistics partners to transport goods and services, repairers, IT service providers, mapping and marketing service providers, product providers, audit service providers, payment and/or insurance service providers that you have selected. In all other cases, we will not share your personal data with third parties except where we are required by law or if we have your explicit consent. 

5. Location of your data 

We store your personal data on servers that are securely located within the EU/EEA area. Because we take privacy seriously, we do not transfer your personal data outside the EU/EEA, and all our data processors are subject to strict confidentiality in relation to your personal data. However, in certain cases, it may be necessary to transfer your personal data outside the EU/EEA, and if this is the case, we will ensure that the data transfer is subject to the required safeguards under the GDPR, such as standard data protection clauses approved by the European Commission or transfer based on the country in question has received an adequacy decision. You can obtain further information about such warranties by contacting us as described below. 

6. Your rights 

Whether you are a Sharebox Member or a Visitor, you may exercise the following data protection rights: the right of deletion, the right to amend or rectify your personal data, the right to object to the use of your personal data, the right to restrict processing of your data, the right of access, and the right of portability. 

If our processing of your personal data is subject to the GDPR, you have the following rights with respect to your personal data: 

• The right to access – You have the right to request Our Company for copies of your personal data. We may charge you a small fee for this service.
• The right to rectification – You have the right to request that Our Company correct any information you believe is inaccurate. You also have the right to request Our Company to complete the information you believe is incomplete.
• The right to erasure – You have the right to request that Our Company erase your personal data, under certain conditions.
• The right to restrict processing – You have the right to request that Our Company restrict the processing of your personal data under certain conditions.
• The right to object to processing – You have the right to object to Our Company’s processing of your personal data under certain conditions.
• The right to data portability – You have the right to request that Our Company transfer the data we have collected to another organization or directly to you, under certain conditions.

7. Cookies

We use cookies on our website. Cookies are small text files or bits of code that identify your devices when you use and interact with our website. We do not collect third-party cookies (also known as marketing cookies). We only collect the necessary cookies to identify you as a user and improve your user experience.

Types of cookies we collect

Session cookies are used to remember any settings or selections you make on a website. For example, if you choose to add items to your cart, a session cookie remembers those items and saves them in the cart for you. Session cookies are temporary and disappear after you close your web browser. They’re used to remembering any settings or selections you make on a website.

Persistent cookies, also called stored or permanent cookies, help websites remember your preferences and provide authentication. Instead of disappearing when you close your browser, persistent cookies keep the information, such as bookmarks, log in details, and language preferences, stored in a text file on your computer for up to two years.  

First-party cookies are directly stored by the website owner (in this case, Sharebox). These cookies allow website owners to collect analytics data, remember language settings, and perform other useful functions that provide a good user experience. The domain host can see the data that the cookie retrieves. First-party cookies can’t usually be used to track a user’s activity on a site other than the original website on which it was placed. These cookies include things such as your sign-on credentials, items you put in the shopping cart, or your preferred language.

Placed cookies

Consent

When you visit our website for the first time, a pop-up will notify you about our use of cookies. By selecting “Accept all,” you consent to the use of the cookie categories and plug-ins detailed in our Cookie Policy. If you choose “Decline,” only essential cookies will be stored in your browser. You can also disable all cookies through your browser settings, but please note this may impact the functionality of our website.

Manage your consent settings

Enabling/disabling and deleting cookies

You can configure your internet browser to delete cookies automatically or manually. You can also set preferences to block certain cookies or receive a notification each time a cookie is placed. For detailed instructions, please consult the Help section of your browser.

Please be aware that disabling all cookies may affect the functionality of our website. If you delete cookies, they will be reinstalled upon your consent when you revisit our site.

8. Changes to our privacy policy

Our Company keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on 1. September 2024.

Contact Us 

When you contact us, we may collect and use records and copies of your correspondence (including contact details, such as name, e-mail address, phone number, and, if you contact us on behalf of an organization, organization type, registered number, and address). 

We will use your information to help you with what you submit.  We base our processing of this data on the legal grounds of legitimate interest. 

If you have any further questions, requests, and/or complaints, you may send an e-mail to dpo@sharebox.global